The privacy law (AVG) imposes a number of requirements on the way in which we, Studio Reijs B.V., also acting under the name: “Gaea Studio” and “Zahra Reijs”, handle the personal data of third parties (tenants of the studio, models, clients, suppliers, etc.). One of the requirements is that we explain to these parties what we do with their personal data and why. The purpose of this privacy statement is to give you as a tenant, model, client or supplier a clear explanation of this. In this way we also want to show that we handle your personal data in a careful and responsible manner and take the privacy of each person with whom we work in account. For more information on this subject you can contact us (see below).
Name of organisation: Studio Reijs B.V. h.o.d.n. Gaea Studio / Zahra Reijs
Name contact person: Zahra Reijs
E-mail address of contact person: Zahrareijs@gmail.com
WHAT IS PERSONAL DATA?
Personal data is information that says something about you or that we may associate with you. The collection, storage and use of your data is what we call ‘processing’ of your personal data.
We process various personal data such as your name, e-mail address and telephone number. We also process special categories of personal data, such as photographs and film material.
WHAT PERSONAL DATA DO WE PROCESS ABOUT YOU?
We will process your name and address, telephone number, an e-mail address, photographic and film material and a bank account number, among other things.
Contacts of our clients (studio tenants, museums, fashion companies, fashion magazines, newspapers, photographers, agencies, etc.).
We will process your name and address, phone number, e-mail address and bank account number, among other things.
We will process your name, phone number and email address.
WHY DO WE NEED YOUR PERSONAL DATA?
According to the AVG, we need clear purposes in order to be able to request, store and use your personal data. We (may) process your personal data for the following purposes: providing our services; To make it possible to purchase goods and/or services.
ON WHAT LEGAL BASIS DO WE BASE OUR PROCESSING OF YOUR PERSONAL DATA?
In addition to a purpose, we also need a legal base to be able to process your data. The processing of personal data of models/artists for the purpose of providing our services directly to these models/artists is based on the principle of “agreement”. This also applies to the processing of personal data of models/artists on behalf of customers/clients (such as newspapers and fashion magazines).
The rental of our studio and the purchase of goods and/or services is also based on the basic agreement. In other words, we may process your personal data because we have agreed this with you or your client.
In a number of cases (e.g. when including a portrait photo in our online portfolio) permission from a model will be requested first. this is the legal base for this processing consent. This consent may always be withdrawn by the model unless another written agreement has been made.
You can subscribe to our newsletter. The base for this is also permission. You can always unsubscribe from our communication via the link at the bottom of each received message.
WHICH OTHER ORGANISATIONS RECEIVE YOUR PERSONAL DATA?
We only share your personal data with other parties to the extent necessary for our services in accordance with the aforementioned purposes. This could include the involvement of another third party on our behalf and on our instructions, such as an IT supplier.
A processing agreement will be concluded with a third party that processes your personal data on our behalf and on our instructions, as a result of which that third party must also comply with the AVG rules. This includes, for example, our software supplier who takes care of the processing of the declaration management.
WILL YOUR PERSONAL DATA BE PASSED ON TO COUNTRIES OUTSIDE THE EU?
In the case of sharing personal data with countries outside the EU, it is checked whether there is an adequacy decision. If this is not the case, appropriate measures will be taken.
HOW LONG MAY WE PROCESS YOUR PERSONAL DATA?
No longer than is necessary for us. For almost all personal data, we process them for as long as the business contact with you lasts. In a number of cases, specific statutory retention periods apply, which we must comply with.
WHAT RIGHTS DO YOU HAVE ACCORDING TO THE AVG?
According to the AVG, you have the following rights:
— The right to information about our processing of your personal data;
— The right to inspect your data;
— The right to correct incorrect data;
— (In certain cases) the right to delete the data and the right to “to be forgotten”;
— The right to restrict the processing of data (note: this right can only be exercised in the case of some situations are invoked);
— The right to object to the processing of data (note: it is not possible to object any processing of your personal data are objected to);
— The right to transfer your data (data portability);
— (In certain cases) the right not to be subject to automated decision-making.
If you wish to make use of one or more of these rights, please contact Zahra Reijs.
WHERE CAN YOU FILE A COMPLAINT?
If, despite our careful handling of your personal data, you still have a complaint about this, you can file a complaint with us. We will then be happy to talk to you. Also you can submit a complaint to the Personal Data Authority (AP). Contact details of the AP can be found on their website: www.autoriteitpersoonsgegevens.nl