GÆA STUDIO Rotterdam, 1-10-2019 

1. RENTAL PERIOD
1.1) A rental period consists of the number of day parts or day(s) (half a day) reserved by the tenant. Parts of the day cover the following time periods:

— from 8.30 AM to 12.30 PM
— from 1.30 PM to 5.30 PM

Full day:
— from 8.30 AM to 5.30 PM

Extending the duration of your booking is possible, if no further bookings are made and has to be discussed with the person in charge of your booking.
1.2) The minimal rental period consists of half a day.
1.3) Evening or weekend rates on request.
1.4) The reservation must always be confirmed by the lessor or supervisor by e-mail.
1.5) When making a reservation, the tenant agrees to these general terms and conditions.
1.6) The tenant rents the studio excluding equipment and accessories per half-days/days and must pay the number of reserved half-days/days in advance into account number: NL37INGB0006861813 t.a.v. Studio Reijs B.V. Failure to receive the rent on time will automatically lead to inability to make use of the studio, whereby the agreed rentals remain due.
1.7) If the tenant by any circumstances whatsoever, can not be present or is prevented from using the studio, the lessor is not responsible for this. This also applies if the tenant does not use the studio for the entire rental period.
1.8) If the tenant leaves the studio in time, or does not deliver it as it was when the booking started. he/she will immediately owe a penalty, unless permission has been granted by the lessor. The fine is 200.00 euro and is immediately due.
1.9) In the event of cancellation up to 48 hours before the start of the booked rental period, 50% of the rental price is due. If canceled after 48 hours before the start of the booked rental period, the entire amount will be charged.

2. FURTHER CONDITIONS RENTAL AGREEMENT
2.1) The tenant is fully responsible and liable for all persons and animals present or present at the time of his/her reservation.
2.2) The rent includes: The use of the following rooms: studio space, CYC wall, internet use, kitchen in the studio and toilets / showers. Attributes and objects from “De Achtertuin” may not be moved and used. Everything in the photo studio must remain in the studio unless otherwise agreed in writing.
2.3) By means of your digital confirmation you automatically agree to all terms and conditions of ‘GÆA Studio’.

3. COSTS AND PAYMENTS
3.1) All prices are excluding VAT, unless otherwise indicated. This applies to the rental price, fines and possible catering and rental of equipment.
3.2) The lessor applies the condition that the tenant has to pay a deposit of 50% of the total amount in advance. The tenant will receive the full amount back and/or ofset this amount if the tenant has used the space and delivers it to the lessor in good condition - i.e. without damage and/or loss.
3.3) The landlord is entitled to claim any damage (and/or loss) to the studio, equipment and fixtures and fittings against this deposit in full or in part. If any damage is caused during the use of the studio, the costs will be calculated as indicated below in Article 4.

4. LIABILITY AND INSURANCE
4.1) The tenant is liable for any damage and/or breakage and/or defect and/or loss and/or theft of or to the studio and/or equipment and/or furnishings and/or space arising during the rental period. Damage and loss must be compensated by the tenant on the basis of new value, regardless of any applicable policy conditions of any insurance of the tenant. Loss and theft will immediately be reported to the police by the landlord.
4.2) The tenant is responsible for everyone he/she grants access to the studio for his/her shoot or happening.
4.3) The tenant must be in possession of a liability insurance or, if applicable, a company liability insurance.
4.4) The studio with equipment / furnishing / space and accessories) is checked by the tenant and lessor before use. By commissioning without further notice, tenant has accepted the studio in good condition. The studio is rented oud in good faith by the lessor to the tenant. We expect the tenant to use the space with respect.
4.5) In addition to the careful use of the materials, the tenant is expected that at the end of the rental period the studio will be delivered neath and with equipment / fixtures and accessories as they were. If the tenant at the end of the rental period does not deliver the studio in a clean condition, then the tenant is also obliged to pay the cleaning costs of 25, - euro per hour. These cleaning costs can be deducted by the lessor from the deposit.
4.6) The tenant must check the equipment for presence and for damage before using it. If this check reveals damage or loss, this must be reported by the user in advance. If no defects have been reported in advance, any loss or damage found after use by that tenant will be for the account of that tenant.
4.7) Without written permission from the landlord, nothing may be taken or borrowed from the studio.

5. INTERIM TERMINATION/DENIAL OF ACCESS TO STUDIO
5.1) If the following house rules and the present general terms and conditions are not complied with, the lessor may end the lease, and use of studio immediately in the meantime. In that case, the tenant will nevertheless owe the lessor the total amount of the agreed rental period, without any obligation to repay part of the rental period to the tenant.
5.2) The lessor is entitled to limit the number of persons in the studio. The lessor is also entitled to immediately deny access to the studio and t De Achtertuin to people who misbehave and / or who do not comply with the present conditions, without any liability for lessor.

6. RULES OF GÆA STUDIO
— The rounding of the CYC wall is not allowed to be walked on.
— Smoking is NOT allowed in the studio. You can smoke at the front, or in the garden of the building.
— The tenant is responsible for supervising the photo studio.
— The use of drugs and alcohol is not allowed.
— Do not turn on the sound equipment too loudly due to noise nuisance with the neighbours.
— Visitors / users are not allowed to be in other units of the building except the photostudio.
— Place dirty dishes (cups/plates) in the dishwasher. We put the dishwasher on.
— After use please leave the studio clean and tidy.
— Toilets/showers are located in the hallway and may be used.
— Loading and unloading is allowed in the courtyard. Parking is not allowed in this area.
— You can park on the Oostzeedijk (note: license plate parking).

The privacy law (AVG) imposes a number of requirements on the way in which we, Studio Reijs B.V., also acting under the name: “Gaea Studio” and “Zahra Reijs”, handle the personal data of third parties (tenants of the studio, models, clients, suppliers, etc.). One of the requirements is that we explain to these parties what we do with their personal data and why. The purpose of this privacy statement is to give you as a tenant, model, client or supplier a clear explanation of this. In this way we also want to show that we handle your personal data in a careful and responsible manner and take the privacy of each person with whom we work in account. For more information on this subject you can contact us (see below).

CONTACT DETAILS
Name of organisation: Studio Reijs B.V. h.o.d.n. Gaea Studio / Zahra Reijs
Name contact person: Zahra Reijs
E-mail address of contact person: Zahrareijs@gmail.com

WHAT IS PERSONAL DATA?
Personal data is information that says something about you or that we may associate with you. The collection, storage and use of your data is what we call ‘processing’ of your personal data.
We process various personal data such as your name, e-mail address and telephone number. We also process special categories of personal data, such as photographs and film material.

WHAT PERSONAL DATA DO WE PROCESS ABOUT YOU?
Models/artists
We will process your name and address, telephone number, an e-mail address, photographic and film material and a bank account number, among other things.

Contacts of our clients (studio tenants, museums, fashion companies, fashion magazines, newspapers, photographers, agencies, etc.).
We will process your name and address, phone number, e-mail address and bank account number, among other things.

Suppliers
We will process your name, phone number and email address.

WHY DO WE NEED YOUR PERSONAL DATA?
According to the AVG, we need clear purposes in order to be able to request, store and use your personal data. We (may) process your personal data for the following purposes: providing our services; To make it possible to purchase goods and/or services.

ON WHAT LEGAL BASIS DO WE BASE OUR PROCESSING OF YOUR PERSONAL DATA?
In addition to a purpose, we also need a legal base to be able to process your data. The processing of personal data of models/artists for the purpose of providing our services directly to these models/artists is based on the principle of “agreement”. This also applies to the processing of personal data of models/artists on behalf of customers/clients (such as newspapers and fashion magazines).
The rental of our studio and the purchase of goods and/or services is also based on the basic agreement. In other words, we may process your personal data because we have agreed this with you or your client.
In a number of cases (e.g. when including a portrait photo in our online portfolio) permission from a model will be requested first. this is the legal base for this processing consent. This consent may always be withdrawn by the model unless another written agreement has been made.
You can subscribe to our newsletter. The base for this is also permission. You can always unsubscribe from our communication via the link at the bottom of each received message.

WHICH OTHER ORGANISATIONS RECEIVE YOUR PERSONAL DATA?
We only share your personal data with other parties to the extent necessary for our services in accordance with the aforementioned purposes. This could include the involvement of another third party on our behalf and on our instructions, such as an IT supplier.
A processing agreement will be concluded with a third party that processes your personal data on our behalf and on our instructions, as a result of which that third party must also comply with the AVG rules. This includes, for example, our software supplier who takes care of the processing of the declaration management.

WILL YOUR PERSONAL DATA BE PASSED ON TO COUNTRIES OUTSIDE THE EU?
In the case of sharing personal data with countries outside the EU, it is checked whether there is an adequacy decision. If this is not the case, appropriate measures will be taken.

HOW LONG MAY WE PROCESS YOUR PERSONAL DATA?
No longer than is necessary for us. For almost all personal data, we process them for as long as the business contact with you lasts. In a number of cases, specific statutory retention periods apply, which we must comply with.

WHAT RIGHTS DO YOU HAVE ACCORDING TO THE AVG?
According to the AVG, you have the following rights:
— The right to information about our processing of your personal data;
— The right to inspect your data;
— The right to correct incorrect data;
— (In certain cases) the right to delete the data and the right to “to be forgotten”;
— The right to restrict the processing of data (note: this right can only be exercised in the case of some situations are invoked);
— The right to object to the processing of data (note: it is not possible to object any processing of your personal data are objected to);
— The right to transfer your data (data portability);
—  (In certain cases) the right not to be subject to automated decision-making.

If you wish to make use of one or more of these rights, please contact Zahra Reijs.

WHERE CAN YOU FILE A COMPLAINT?
If, despite our careful handling of your personal data, you still have a complaint about this, you can file a complaint with us. We will then be happy to talk to you. Also you can submit a complaint to the Personal Data Authority (AP). Contact details of the AP can be found on their website: www.autoriteitpersoonsgegevens.nl.